Time records, leave, personnel files, approvals and onboarding — moved into digital workflows the team uses every day. We roll out in stages, with a named owner for each step, and check whether the workflow is actually used.
See where we would start →Time records close late because the hours arrive on WhatsApp, from three shift leads. Leave is approved by email and nobody knows for certain how many days anyone has left.
We look first at how information moves today: who asks, who approves, who re-enters the same data three times. Steps that serve no purpose are not automated, they are removed.
We recommend tools based on the size of the company and the real budget. The licences stay in your name, along with the documentation, whoever administers them afterwards.
Adoption is what makes the difference: we train people on their own cases, not on a demo.
We set the timeline for the first flow after assessing the process and the data available. The rest is implemented in stages, in order of priority.
We work with the team on time tracking, leave, personnel files, onboarding and reporting. We note the steps, the time spent and the points where data gets lost.
Before any tool, we simplify the workflow: duplicate approvals, forms nobody ever reads, signatures with no legal basis.
We propose two options with costs, limitations and implementation effort. The decision stays with you, with the arguments in writing.
Configuration, data migration, testing in a pilot department, then roll-out. Every stage has an owner and an end date.
Training on real cases, short guides for employees, and support for the first time records and the first pay run done entirely in the system.
You get the process map, the configured flows, guides for the team and support at the start.
Time records are kept in spreadsheets and corrections take days.
Personnel files are on paper, and finding one document takes an hour.
You have bought a system, but people work in parallel over email.
You are growing fast and the manual processes no longer keep up with the headcount.
We work with the tools you already have, if they cover the need. We recommend a change only when the cost of staying is higher than the cost of moving the data.
We have written an example of how we would work on the situation where the system exists but the team still works in Excel: what we would check, what we would propose and what we would measure. It does not present a client's results.
See how we would approach a similar situation →